submit a web inquiry or Call for a Quote 888-462-8478

Our Blog

Where we wax poetic on what’s going on with Avista, discuss our favorite San Francisco Bay Area and Southern California meeting/event venues, and talk about audio visual rentals and live event production in a way that’s informative, useful and entertaining to our corporate, nonprofit and consumer customers.

Case Study - Tech Company 1,500 Person Ribbon Cutting Ceremony

large projection screens setup in a warehouse

Avista audio visual production team was approached by long-time client Supermicro in December, 2017, who wanted to celebrate its strong 2017 with its employees, as well as to celebrate the opening of a gigantic new manufacturing & warehouse facility in San Jose, CA. They settled on a January, 2018 date to do an all-employee lunch celebration in the warehouse, managed by The Great Event out of San Jose. For the presentation and awards segment of the afternoon, they came to Avista for our expertise in large-scale audio visual event production, particularly with projection, sound & lighting.

For projection screens that could cover easily cover the entire audience, we spec'd out two large format 11'X20' AV Stumpfl screens. Setup of these screens is shown below:

large projection screens being assembled for an event in a warehouse

For projection, we brought in bright Christie 3 DLP 14K lumen projectors mounted on 10' truss, as show below before the lens were mounted:

A large Christie projector mounted atop a piece of truss

Audio was a particular concern for the client, as they naturally wanted great clarity for everyone in the room for the CEO presentation as well as the entertainment. We brought out our DAS line array and subwoofers, controlled by our amazing Yamaha LS-9 digital mixer. Under the control of our lead audio tech, this system delivered crystal clear audio to the 1,500 person audience, and great bass response for the music provided by a local DJ and band. Setup of the line array is shown below:

A DAS line array being assembled for an event

For the ribbon-cutting ceremony, the client had the dilemma of wanting to do the ceremony in front of the building, but not having the space there for all the employees to view the ceremony (nor the time to get them all inside for lunch after the ceremony). This issue was solved by having Avista do a live, wireless video broadcast of the ceremony outside, beaming the live ceremony into the facility with the employees already seated. With the wireless video technology, we were able to not only capture the ceremony for the employees inside to view on the projection screens, but do a walk and talk while the CEO came back inside with the MC. Once inside, the wireless camera did double duty covering the awards ceremony, backing up the fixed camera trained on the podium presenters.

A Wireless video camera awaiting a ribbon cutting ceremony

Tieing all this together was 1,000' of XLR cabling and 2,000' of fiber optic SDI cabling, all running to a tech table overseen by our team of audio, video and lighting staff.

The event was flawless, with all  audio visual production components working perfectly together. Thanks to the staff at The Great Event (who handled overall logistics, catering, and stage decor), and of course the client's marketing and executive team!

Large scale live event production San Jose

For more pictures of larger events that we have done, check out our photo gallery. For more information on our AV Production capabilities, check out our corporate & nonprofit AV support page. Or simply contact us, and ask for either David Flashner, Doug Watson, or Clayton HIga.

Leave a Reply

Your email address will not be published. Required fields are marked *

Flawless Execution. Every Time.

We're extremely proud of our reputation for professionalism and customer service.

Contact Us!
Contact Avista for a quick quote.

For inquiries, please call us at 888-462-8478.

the avista rentals teamAbout Avista Audio Visual Rentals

Thank you for visiting our website! Our team at Avista has worked long and hard to understand what's important to you, our customer, which is distilled into our 4 Value Principles: 1) Being transparent with our pricing, 2) Being prompt and friendly in all our communications with you, 3) Delivering the right AV solution for your event at the best price, and 4) Exceeding your expectations with the high caliber of our crew and gear. We're very proud that these principals have driven strong growth since our founding in 2005, to where we are now one of the premier providers of AV rentals and AV production services on the West Coast. Customers have the choice of picking up and returning AV gear to any of our offices, or having our team of highly skilled audio and video technicians deliver and run the AV aspects of your meeting or event.

More Info >